Full
E-Procurement
Suite
Bid Locker’s E-Procurement Suite is a cloud-hosted procurement workspace built to make your organization’s purchasing tasks simple and efficient. We offer powerful time-saving tools for purchasing offices, covering every work task from publishing notices to issuing awards, at an affordable price.
The Bid Locker E-Procurement Suite is easy to use, feature-rich, and affordable for any size procurement office.
Whether you’re transitioning from paper-based procurement, or you have a procurement platform that’s costly or difficult to use, the Bid Locker E-Procurement Suite is the ideal end-to-end cloud-based procurement platform for your purchasing office.
The Bid Locker E-Procurement Suite supports both simple and complex workflows, and our user interface makes each task straightforward and easy to understand. We’ve worked hard to anticipate the purchasing needs of a variety of organizations, and we continually refine our platform to improve usability.
At $69/month per seat, our E-Procurement Suite is feature-rich and includes solicitation and vendor management, robust email outreach, reporting tools, and more. With Bid Locker, you can ensure you’ve met your organization’s outreach requirements and collected all proper documentation before issuing awards.
A full suite of
solicitation management tools
Online Bid Submission
Multi-Stage Solicitations
Bid Requirements and Permissions
Interested Party and Planholder Support
Line-Item Bidding with Automated Bid Tabulation
Pre-Bid Conferences with Optional Video Chat
Invitation-Only Solicitations
Commodity Code Support
Modules
Q&A Tools
Our Q&A module gives you many options to manage vendor questions. Auto-generate Q&A addenda, post online, even delegate to contract managers.
Evaluator Tools
Scoring vendor submissions is a snap with our evaluator tools. You can share out only the documents evaluators need, and gather their responses all in one place.
Awards Module
With our awards module, you can post pre-award documents, issue awards, and even keep potential winners notified if you’re waiting for final approval.
Solicitation Change Tracking with Addendum Support
We make it easy to track changes in your solicitations, and Bid Locker can even generate addenda for you automatically.
Email Notification Suite
Our email notification suite gives you unlimited flexibility in sending out solicitation notices to prospective vendors.
Virtual Public Openings
With Bid Locker’s first-in-the-industry virtual public openings, you will be able to replace the public opening process with one that runs straight in your browser.
You can share bid tabulations and vendor documents (or select pages from vendor documents) with your bidders. With a built-in audio and video chat that runs on desktop and mobile devices, you can communicate results in realtime with your bidders.
Public openings will be easier than ever – with just a few clicks, you will be able to chat with and share bid information with your vendors.
Frequently Asked Questions
No. We feel that charging vendors puts up barriers to participation that can lock out firms from engaging in the solicitation process. We do not and will never charge vendors for their activity on Bid Locker.
Yes! Bid Locker’s Secure Lock Box is built to integrate seamlessly with your primary source for solicitation information. We’ve built our platform to fit with your workflow, not replace it.
Yes, we’d be happy to help. We can import vendor records, purchasing histories, old solicitation notices, nearly any kind of record you need.
Yes, we have a training library and user guide for both vendors and agency staffers. We also have a support line, which you and your vendors can use to ask questions via email or telephone.
We offer Bid Locker on a seat license model, but we don’t care how many people share a seat license. If you have several staffers who may share a seat license, we’ll help you set that up appropriately. Bid Locker’s Secure Lock Box starts at $49 per month (or $588 per year), and that’s our guaranteed minimum cost to use the Bid Locker platform for your organization.
Yes. We give vendors a variety of tools to manage their notifications and stay on top of their participation in public purchasing.
Yes. Bid Locker is highly customizable out of the box, and we are always happy to work with our agency customers to adapt Bid Locker for their specific needs.
Yes, we have a variety of options for integrating with outside systems, including website and financial systems.
Yes. We have sample emails you can use, and if you can provide us with a list of vendor emails, we can set up email distribution lists to help you with outreach.
We take the security of your bid data very seriously. Our workstation encrypts every document submitted to Bid Locker. Additionally, our database uses encryption-at-rest technology to further protect your bid information. Only you and the vendor who submitted it can access it.
Yes, if they have any assessments they’d like us to complete, we’re happy to do so.
Yes. At any time, you can download an archive of your submitted bid documents and data. You can also download your registered vendor information at any time.
We will store all of your bid data for as long as you are actively using Bid Locker. If you decide to migrate to another platform, we will continue storing it for two years after your last day of use.
Just send us an email at info@bidlocker.us – we are happy to answer any questions you have without trying to hard sell you.
An interface that's intuitive, easy to use,
and highly customizable.
Setting up solicitations
Downloading bids and proposals
Vendor Q&A with a variety of options
Issuing awards via our Awards Module
Solicitations as seen by vendors
Pre-bid and pre-proposal conferences
Description
A simple two-step process for vendors
Line-item bidding with easy-to-read forms and multiple schedules
Unbeatable Affordability
Affordability is a top priority for us. In a time where budgets are tighter than they’ve ever been, we know how important it is for agencies to save money. We want to help make your job easier with intuitive procurement tools, at a price any agency can afford. Our pricing is simple, with a fixed cost based on your use, and with no surprise fees.
And there is no cost to vendors,
ever.
Schedule a demo!
Contact
Equity Hub
1602 Frankford Ave
#29458
Philadelphia, PA 19125
info@equityhub.us
267-225-1407
We’re Equity Hub, makers of the world’s only equity-focused cloud procurement platform.
We’re driven by three ideas: openness, cost consciousness, and a focus on quality. We’ll never hard-sell you, and we believe you should have access to better software at lower cost.
