SECURE LOCK BOX
&
E-PROCUREMENT SUITE
Streamline your bid process from start to finish with our affordable electronic procurement tools
Two versatile offerings to
modernize your purchasing office.
Suitable for any type of public agency — municipalities, counties, school districts, colleges and universities, special districts, and more!
Bid Locker
Secure
Lock Box
Learn more about virtual bid submission
Bid Locker
Full
E-Procurement
Suite
Manage every part
of your solicitation process
We have two products: Bid Locker’s Secure Lock Box, an easy-to-use virtual bid window for vendors to securely submit bids according to your specifications; and Bid Locker’s Full E-Procurement Suite, an end-to-end digital procurement platform that covers all parts of the purchasing process, from soliciting bids to issuing awards.
Features
Robust Solicitation Tools
■ Online bid submission
■ Multi-stage solicitations
■ Bid requirements
■ Flexible document requests
Collaboration and Project Management
■ Document hub
■ Contract and Project Manager tools
■ Delegation options
■ Evaluator tools
Safety and Security
■ Audit and activity log
■ Strong encryption for sensitive information
■ Configurable access and permission controls
Flexibility
■ Website live update module
■ Willingness to implement new features
■ Complete configurability to fit any workflow
Time-Saving Automation
■ Templating
■ Dynamic document generation
■ Automatic email notifications
■ Self-service tools for vendors and for procurement staff
Easy Vendor Management
■ Mobile-friendly and responsive
■ End-to-end digital tooling
■ Virtual public openings
■ Vendor support by email and phone
Affordable for
any size agency.
We know how important it is for agencies to save money when budgets are tight. Our pricing is simple and affordable with a fixed cost based on your use.
We are up front with our pricing unlike our competitors, so you’ll know right away if we fit within your budget, without having to sit through a sales pitch. And we will never charge vendors, because equity is one of our core values.
Bid Locker
Secure Lock Box
Bid Locker
E-Procurement Suite
We make e-procurement simple.
We’ve worked hard to make Bid Locker the easiest and most intuitive e-procurement platform on the market.
Getting started is fast – you can be up and running in 24 hours – and every task you do is straightforward and simple to do. Bid Locker has live human support staff to help you and your vendors – not just for customer service and troubleshooting, but also to work closely with you to help you make the most of the software. Additionally, if you have any disputes, we’ll be there to help.
We’ve built in time-saving tools, like solicitation templates, to help you manage your workload efficiently. You’ll appreciate how simple Bid Locker makes your e-procurement – and your vendor community will too.
Accessible and easy-to-use for all.
Bid Locker’s tools are all easy-to-use and built to work seamlessly on your desktop, tablet, or phone, and with screen readers.
You can easily check on the status of your solicitations when you’re away from your desk, and your vendors can easily stay on top of their bids and proposals when they’re on a job site or out of the office.
Equity and accessibility are important to us. Our first-class support for screen readers means that no one is left out of participating in public contracting.
Vendor support features
Live Vendor Support
Bid Locker has live support staff to fix any issues and answer your and your vendors’ questions. We save you the time and effort of having to troubleshoot issues with vendors.
Email Reminders and Notices
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Vendor Office Hours
We host regular Zoom office hours so that vendors can hop on and ask any questions. In addition, we can set up special office hours or trainings for your agency’s vendors at your request.
Intuitive, Simple
Web-Based Platform
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Partnering and
Collaboration Tools
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Security is our priority.
Security isn’t optional in government procurement, it’s imperative. Accepting bids and documents by email is risky and unsecure, and websites without proper protections can have their data compromised. That’s where Bid Locker comes in.
With Bid Locker’s end-to-end encryption and secure login, you can rest easy knowing that your and your vendors’ data is protected. Both of our products also have robust built-in antivirus. Don’t take chances with security — choose Bid Locker for peace of mind.
Save time and supercharge
your workflow
Your e-procurement tool should be easy to learn and use, and it should save you time in your day-to-day tasks. We’ve designed Bid Locker with that in mind, and we’re here to make your job easier.
We've created tools to generate solicitation documents, like bid tabulations and submittal sheets, automatically for you. Our project manager and evaluator tools make it easy to work with your evaluators and scorers. Additionally, with features such as the document hub and contract manager module, Bid Locker helps you collaborate with ease.
Reporting • Evaluator Tools • And more!
Testimonials
Feature Comparison
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|
Feature
|
Secure Lock Box
|
E-Procurement Suite
|
|---|---|---|
|
Virtual Bid Submission
|
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Bid Requirements
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Robust Bid Customization
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Multi-Stage Bids and Proposals
|
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Submittal Sheets
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Easy Revisions
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PDF Receipts for Vendors
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Line-Item Bidding
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Interested Parties and Planholders
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Invitation-Only Bids and Proposals
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Commodity Code and Keyword Matching
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Pre-Bid/Pre-Proposal Conferencing
|
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Q&A Module
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Solicitation Templating
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Configurable Bid Access
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Easy Evaluator Tools
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Advanced Evaluator Suite
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Vendor Approval Options
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Robust Email Notification Tools
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Awards Management
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Reporting Tools
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Complete Workflow Configurability
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In-Depth Analytics
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Equity Tools
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Virtual Public Openings
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Unlimited Data Storage
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Secure End-to-End Encryption
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Contract/Project Manager Delegation
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Tamper-Proof Audit Log
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Live US-Based Customer Support for Agencies and Vendors
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Customizable Vendor Database
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Vendor Office Hours and Trainings
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Vendor Partnering Network
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Vendor Certification Support (DBE, MWBE, etc.)
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Agency Office Hours and Trainings
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Customizable Agency Landing Page
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Assistance with Protests and Bid Issues
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File Library
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- MODULES -
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Document Hub
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Good-Faith Effort Reporting
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Contracts Manager
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Quote Assist (Informal Purchasing Tool)
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Requisitions Manager
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Project Data Center
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Price Calculator
We charge per seat license. You can get as many seat licenses as you need – the table below is a guide for your convenience.
|
Seats
|
Secure Lock Box
|
Full E-Procurement Suite
|
|---|---|---|
|
1
|
$49/mo • $588/yr
|
$69/mo • $828/yr
|
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2
|
$98/mo • $1,176/yr
|
$138/mo • $1,656/yr
|
|
3
|
$147/mo • $1,764/yr
|
$207/mo • $2,484/yr
|
|
4
|
$196/mo • $2,352/yr
|
$276/mo • $3,312/yr
|
|
5
|
$245/mo • $2,940/yr
|
$345/mo • $4,140/yr
|
|
6
|
$294/mo • $3,528/yr
|
$414/mo • $4,968/yr
|
|
7
|
$343/mo • $4,116/yr
|
$483/mo • $5,796/yr
|
|
8
|
$392/mo • $4,704/yr
|
$552/mo • $6,624/yr
|
|
9
|
$441/mo • $5,292/yr
|
$621/mo • $7,452/yr
|
|
10
|
$490/mo • $5,880/yr
|
$690/mo • $8,280/yr
|
|
11
|
$539/mo • $6,468/yr
|
$759/mo • $9,108/yr
|
|
12
|
$588/mo • $7,056/yr
|
$828/mo • $9,936/yr
|
|
13
|
$637/mo • $7,644/yr
|
$897/mo • $10,764/yr
|
|
14
|
$686/mo • $8,232/yr
|
$966/mo • $11,592/yr
|
|
15
|
$735/mo • $8,820/yr
|
$1,035/mo • $12,420/yr
|
Frequently Asked Questions
No. We feel that charging vendors puts up barriers to participation that can lock out firms from engaging in the solicitation process. We do not and will never charge vendors for their activity on Bid Locker.
Yes! Bid Locker’s Secure Lock Box is built to integrate seamlessly with your primary source for solicitation information. We’ve built our platform to fit with your workflow, not replace it.
Yes, we have a training library and user guide for both vendors and agency staffers. We also have a support line, which you and your vendors can use to ask questions via email or telephone.
We offer Bid Locker on a seat license model, but we don’t care how many people share a seat license. If you have several staffers who may share a seat license, we’ll help you set that up appropriately. Bid Locker’s Secure Lock Box starts at $49 per month (or $588 per year), and that’s our guaranteed minimum cost to use the Bid Locker platform for your organization.
Yes. We give vendors a variety of tools to manage their notifications and stay on top of their participation in public purchasing.
Yes, we have a variety of options for integrating with outside systems, including website and financial systems.
Yes. Bid Locker is highly customizable out of the box, and we are always happy to work with our agency customers to adapt Bid Locker for their specific needs.
We take the security of your bid data very seriously. Our workstation encrypts every document submitted to Bid Locker. Additionally, our database uses encryption-at-rest technology to further protect your bid information. Only you and the vendor who submitted it can access it.
Yes. At any time, you can download an archive of your submitted bid documents and data. You can also download your registered vendor information at any time.
We will store all of your bid data for as long as you are actively using Bid Locker. If you decide to migrate to another platform, we will continue storing it for two years after your last day of use.
We do. If your needs ever exceed online bid submission, we’d be happy to discuss our platform, Bid Locker Plus, a full-featured e-procurement platform built and fine-tuned to the operation of the modern procurement office.
Just send us an email at info@bidlocker.us – we are happy to answer any questions you have without trying to hard sell you.
Our satisfied member agencies...
Schedule a Demo!
Contact
Equity Hub
1602 Frankford Ave
#29458
Philadelphia, PA 19125
info@equityhub.us
267-225-1407
We’re Equity Hub, makers of the world’s only equity-focused cloud procurement platform.
We’re driven by three ideas: openness, cost consciousness, and a focus on quality. We’ll never hard-sell you, and we believe you should have access to better software at lower cost.
