Line art image of a busy computer with construction elements around it

SECURE LOCK BOX
&
E-PROCUREMENT SUITE

Streamline your bid process from start to finish with our affordable electronic procurement tools

Two versatile offerings to
modernize your purchasing office.

Suitable for any type of public agency — municipalities, counties, school districts, colleges and universities, special districts, and more!

Image hover effect image

Bid Locker
Secure
Lock Box

Learn more about virtual bid submission

Image hover effect image

Bid Locker
Full
E-Procurement
Suite

Manage every part
of your solicitation process

We have two products: Bid Locker’s Secure Lock Box, an easy-to-use virtual bid window for vendors to securely submit bids according to your specifications; and Bid Locker’s Full E-Procurement Suite, an end-to-end digital procurement platform that covers all parts of the purchasing process, from soliciting bids to issuing awards.

Features

Robust Solicitation Tools

■   Online bid submission
■   Multi-stage solicitations
■   Bid requirements
■   Flexible document requests

Collaboration and Project Management

■   Document hub
■   Contract and Project Manager tools
■   Delegation options
■   Evaluator tools

Safety and Security

■   Audit and activity log
■   Strong encryption for sensitive information
■   Configurable access and permission controls

Flexibility

■  Website live update module
■  Willingness to implement new features
■ 
Complete configurability to fit any workflow

Time-Saving Automation

■  Templating
■  Dynamic document generation
■ 
Automatic email notifications
■ 
Self-service tools for vendors and for procurement staff

Easy Vendor Management

■  Mobile-friendly and responsive
■  End-to-end digital tooling
■ 
Virtual public openings
■ 
Vendor support by email and phone

Affordable for
any size agency.

We know how important it is for agencies to save money when budgets are tight. Our pricing is simple and affordable with a fixed cost based on your use.

We are up front with our pricing unlike our competitors, so you’ll know right away if we fit within your budget, without having to sit through a sales pitch. And we will never charge vendors, because equity is one of our core values.

Bid Locker
Secure Lock Box

Bid Locker
E-Procurement Suite

We make e-procurement simple.

We’ve worked hard to make Bid Locker the easiest and most intuitive e-procurement platform on the market.

Getting started is fast – you can be up and running in 24 hours – and every task you do is straightforward and simple to do. Bid Locker has live human support staff to help you and your vendors – not just for customer service and troubleshooting, but also to work closely with you to help you make the most of the software. Additionally, if you have any disputes, we’ll be there to help.

We’ve built in time-saving tools, like solicitation templates, to help you manage your workload efficiently. You’ll appreciate how simple Bid Locker makes your e-procurement – and your vendor community will too.

Accessible and easy-to-use for all.

Bid Locker’s tools are all easy-to-use and built to work seamlessly on your desktop, tablet, or phone, and with screen readers.

You can easily check on the status of your solicitations when you’re away from your desk, and your vendors can easily stay on top of their bids and proposals when they’re on a job site or out of the office.

Equity and accessibility are important to us. Our first-class support for screen readers means that no one is left out of participating in public contracting.

Landing Page Image

Vendor support features

Live Vendor Support

Bid Locker has live support staff to fix any issues and answer your and your vendors’ questions. We save you the time and effort of having to troubleshoot issues with vendors.

Email Reminders and Notices

Lorem ipsum dolor sit amet, consectetur adipiscing elit. Ut elit tellus, luctus nec ullamcorper mattis, pulvinar dapibus leo.

Vendor Office Hours

We host regular Zoom office hours so that vendors can hop on and ask any questions. In addition, we can set up special office hours or trainings for your agency’s vendors at your request.

Intuitive, Simple
Web-Based Platform

Lorem ipsum dolor sit amet, consectetur adipiscing elit. Ut elit tellus, luctus nec ullamcorper mattis, pulvinar dapibus leo.

Partnering and
Collaboration Tools

Lorem ipsum dolor sit amet, consectetur adipiscing elit. Ut elit tellus, luctus nec ullamcorper mattis, pulvinar dapibus leo.

Security is our priority.

Security isn’t optional in government procurement, it’s imperative. Accepting bids and documents by email is risky and unsecure, and websites without proper protections can have their data compromised. That’s where Bid Locker comes in.

With Bid Locker’s end-to-end encryption and secure login, you can rest easy knowing that your and your vendors’ data is protected. Both of our products also have robust built-in antivirus. Don’t take chances with security — choose Bid Locker for peace of mind.

lock2

Save time and supercharge
your workflow

Your e-procurement tool should be easy to learn and use, and it should save you time in your day-to-day tasks. We’ve designed Bid Locker with that in mind, and we’re here to make your job easier.

We've created tools to generate solicitation documents, like bid tabulations and submittal sheets, automatically for you. Our project manager and evaluator tools make it easy to work with your evaluators and scorers. Additionally, with features such as the document hub and contract manager module, Bid Locker helps you collaborate with ease.

PDF Generation • Templating • Email Notifications •
Reporting • Evaluator Tools • And more!

Testimonials

envelope2
"Bid Locker from Equity Hub came at just the right time to help us through the initial COVID-19 crisis. We updated our processes and were accepting solicitation responses within a week!"
KAREN THOMSON
DIRECTOR, CONTRACTING AND PROCUREMENT SERVICES, PORTLAND STATE UNIVERSITY
"Thank you for your A+ service and implementation of helpful features. It’s so nice to know that if we need something to improve our user experience that you’re on it."
Home Forward
PETER GARCIA
SENIOR PROCUREMENT COORDINATOR, HOME FORWARD
lightbulb2
paperplane2
"This is a great system! Works great and very intuitive."
Carleton Hart Architecture
CARLETON HART ARCHITECTURE, PC, VENDOR

Feature Comparison

Lorem ipsum dolor sit amet, consectetur adipiscing elit. Ut elit tellus, luctus nec ullamcorper mattis, pulvinar dapibus leo.

Feature
Secure Lock Box
E-Procurement Suite
Feature
Virtual Bid Submission
Secure Lock Box
E-Procurement Suite
Feature
Bid Requirements
Secure Lock Box
E-Procurement Suite
Feature
Robust Bid Customization
Secure Lock Box
E-Procurement Suite
Feature
Multi-Stage Bids and Proposals
Secure Lock Box
E-Procurement Suite
Feature
Submittal Sheets
Secure Lock Box
E-Procurement Suite
Feature
Easy Revisions
Secure Lock Box
E-Procurement Suite
Feature
PDF Receipts for Vendors
Secure Lock Box
E-Procurement Suite
Feature
Line-Item Bidding
Secure Lock Box
E-Procurement Suite
Feature
Interested Parties and Planholders
Secure Lock Box
E-Procurement Suite
Feature
Invitation-Only Bids and Proposals
Secure Lock Box
E-Procurement Suite
Feature
Commodity Code and Keyword Matching
Secure Lock Box
E-Procurement Suite
Feature
Pre-Bid/Pre-Proposal Conferencing
Secure Lock Box
E-Procurement Suite
Feature
Q&A Module
Secure Lock Box
E-Procurement Suite
Feature
Solicitation Templating
Secure Lock Box
E-Procurement Suite
Feature
Configurable Bid Access
Secure Lock Box
E-Procurement Suite
Feature
Easy Evaluator Tools
Secure Lock Box
E-Procurement Suite
Feature
Advanced Evaluator Suite
Secure Lock Box
E-Procurement Suite
Feature
Vendor Approval Options
Secure Lock Box
E-Procurement Suite
Feature
Robust Email Notification Tools
Secure Lock Box
E-Procurement Suite
Feature
Awards Management
Secure Lock Box
E-Procurement Suite
Feature
Reporting Tools
Secure Lock Box
E-Procurement Suite
Feature
Complete Workflow Configurability
Secure Lock Box
E-Procurement Suite
Feature
In-Depth Analytics
Secure Lock Box
E-Procurement Suite
Feature
Equity Tools
Secure Lock Box
E-Procurement Suite
Feature
Virtual Public Openings
Secure Lock Box
E-Procurement Suite
Feature
Unlimited Data Storage
Secure Lock Box
E-Procurement Suite
Feature
Secure End-to-End Encryption
Secure Lock Box
E-Procurement Suite
Feature
Contract/Project Manager Delegation
Secure Lock Box
E-Procurement Suite
Feature
Tamper-Proof Audit Log
Secure Lock Box
E-Procurement Suite
Feature
Live US-Based Customer Support for Agencies and Vendors
Secure Lock Box
E-Procurement Suite
Feature
Customizable Vendor Database
Secure Lock Box
E-Procurement Suite
Feature
Vendor Office Hours and Trainings
Secure Lock Box
E-Procurement Suite
Feature
Vendor Partnering Network
Secure Lock Box
E-Procurement Suite
Feature
Vendor Certification Support (DBE, MWBE, etc.)
Secure Lock Box
E-Procurement Suite
Feature
Agency Office Hours and Trainings
Secure Lock Box
E-Procurement Suite
Feature
Customizable Agency Landing Page
Secure Lock Box
E-Procurement Suite
Feature
Assistance with Protests and Bid Issues
Secure Lock Box
E-Procurement Suite
Feature
File Library
Secure Lock Box
E-Procurement Suite
Feature
- MODULES -
Feature
Document Hub
Secure Lock Box
E-Procurement Suite
Feature
Good-Faith Effort Reporting
Secure Lock Box
E-Procurement Suite
Feature
Contracts Manager
Secure Lock Box
E-Procurement Suite
Feature
Quote Assist (Informal Purchasing Tool)
Secure Lock Box
E-Procurement Suite
Feature
Requisitions Manager
Secure Lock Box
E-Procurement Suite
Feature
Project Data Center
Secure Lock Box
E-Procurement Suite

Price Calculator

We charge per seat license. You can get as many seat licenses as you need – the table below is a guide for your convenience.

Seats
Secure Lock Box
Full E-Procurement Suite
Seats
1
Secure Lock Box
$49/mo • $588/yr
Full E-Procurement Suite
$69/mo • $828/yr
Seats
2
Secure Lock Box
$98/mo • $1,176/yr
Full E-Procurement Suite
$138/mo • $1,656/yr
Seats
3
Secure Lock Box
$147/mo • $1,764/yr
Full E-Procurement Suite
$207/mo • $2,484/yr
Seats
4
Secure Lock Box
$196/mo • $2,352/yr
Full E-Procurement Suite
$276/mo • $3,312/yr
Seats
5
Secure Lock Box
$245/mo • $2,940/yr
Full E-Procurement Suite
$345/mo • $4,140/yr
Seats
6
Secure Lock Box
$294/mo • $3,528/yr
Full E-Procurement Suite
$414/mo • $4,968/yr
Seats
7
Secure Lock Box
$343/mo • $4,116/yr
Full E-Procurement Suite
$483/mo • $5,796/yr
Seats
8
Secure Lock Box
$392/mo • $4,704/yr
Full E-Procurement Suite
$552/mo • $6,624/yr
Seats
9
Secure Lock Box
$441/mo • $5,292/yr
Full E-Procurement Suite
$621/mo • $7,452/yr
Seats
10
Secure Lock Box
$490/mo • $5,880/yr
Full E-Procurement Suite
$690/mo • $8,280/yr
Seats
11
Secure Lock Box
$539/mo • $6,468/yr
Full E-Procurement Suite
$759/mo • $9,108/yr
Seats
12
Secure Lock Box
$588/mo • $7,056/yr
Full E-Procurement Suite
$828/mo • $9,936/yr
Seats
13
Secure Lock Box
$637/mo • $7,644/yr
Full E-Procurement Suite
$897/mo • $10,764/yr
Seats
14
Secure Lock Box
$686/mo • $8,232/yr
Full E-Procurement Suite
$966/mo • $11,592/yr
Seats
15
Secure Lock Box
$735/mo • $8,820/yr
Full E-Procurement Suite
$1,035/mo • $12,420/yr

Frequently Asked Questions

No. We feel that charging vendors puts up barriers to participation that can lock out firms from engaging in the solicitation process. We do not and will never charge vendors for their activity on Bid Locker.

Yes! Bid Locker’s Secure Lock Box is built to integrate seamlessly with your primary source for solicitation information. We’ve built our platform to fit with your workflow, not replace it.

Yes, we have a training library and user guide for both vendors and agency staffers. We also have a support line, which you and your vendors can use to ask questions via email or telephone.

We offer Bid Locker on a seat license model, but we don’t care how many people share a seat license. If you have several staffers who may share a seat license, we’ll help you set that up appropriately. Bid Locker’s Secure Lock Box starts at $49 per month (or $588 per year), and that’s our guaranteed minimum cost to use the Bid Locker platform for your organization.

Yes. We give vendors a variety of tools to manage their notifications and stay on top of their participation in public purchasing.

Yes, we have a variety of options for integrating with outside systems, including website and financial systems.

Yes. Bid Locker is highly customizable out of the box, and we are always happy to work with our agency customers to adapt Bid Locker for their specific needs.

We take the security of your bid data very seriously. Our workstation encrypts every document submitted to Bid Locker. Additionally, our database uses encryption-at-rest technology to further protect your bid information. Only you and the vendor who submitted it can access it.

Yes. At any time, you can download an archive of your submitted bid documents and data. You can also download your registered vendor information at any time.

We will store all of your bid data for as long as you are actively using Bid Locker. If you decide to migrate to another platform, we will continue storing it for two years after your last day of use.

We do. If your needs ever exceed online bid submission, we’d be happy to discuss our platform, Bid Locker Plus, a full-featured e-procurement platform built and fine-tuned to the operation of the modern procurement office.

Just send us an email at info@bidlocker.us – we are happy to answer any questions you have without trying to hard sell you.

Schedule a Demo!

Contact

Equity Hub
1602 Frankford Ave
#29458
Philadelphia, PA 19125
info@equityhub.us
267-225-1407

We’re Equity Hub, makers of the world’s only equity-focused cloud procurement platform.

We’re driven by three ideas: openness, cost consciousness, and a focus on quality. We’ll never hard-sell you, and we believe you should have access to better software at lower cost.